6 Common Mistakes to Avoid When Upgrading Existing ERP Software to Cloud ERP
infrastructure. That being said, putting the upgrades into practice brings another bag of challenges. Hence, when upgrading, it is important to avoid the many errors that are common and might hinder progress. Here are the six most common mistakes to avoid while upgrading your existing ERP to the cloud:
- Not Conducting a Thorough Needs Assessment:
One of the most common pitfalls of organizations is to begin the process of moving to the new system without a proper needs assessment. It is not simply a case of taking whatever system that you have currently refused to get rid of and putting that system into the cloud. It is necessary to look at your business processes and see what Cloud ERP will enhance or improve. Missing this step may lead to the development of a solution that is ineffective as it does not consider the current problems of the organization.
Solution:
Analyze in depth the current ERP and business needs. Attempt to engage all interested parties and guarantee that the new cloud-based ERP will meet both today’s business needs and any future ones.
- Turn on Considerations about Data Import:
It is a fact that when upgrading to a cloud ERP, data migration is perhaps one of the most important processes yet burdensome in terms of work to be accomplished. Moving from an on-premises system to the cloud is a process that many companies do not thoroughly appreciate and assume is quite easy.
Solution:
Engage in utmost planning of the data migration strategy. Correct your data before migration to ensure correctness and seek to maintain this accuracy at all costs. Provide the necessary support to the ERP vendor in any way possible to ensure that the transition is strictly accurate.
- Failing to Train Employees Properly:
Moving to a cloud ERP is accompanied by new workflows and processes. Underestimating employee training, however, is perhaps the gravest blunder one can commit. Where employee training is inadequate, adaptation of the new system greatly suffers exposing the organization to inefficiency and change aversion.
Solution:
Before, during, and after upgrading the ERP system, ensure that there are provisions for extensive training for employees. Mostly, emphasis should not be put on how the system is to be used alone, but also how the new processes and procedures can be accommodated by the teams.
- Underestimating the Costs:
People make the decision to upgrade to an ERP that is based on the cloud because they believe that it will ultimately be cheap in the future although this is not always the case. People often overestimate the cost of the ERP upgrade while underestimating the initial investment that will be needed. Licensing, data transfer, customizations and training of employees, are costs that will be incurred overtime.
Solution:
Draw up a work plan towards the upgrade of the cloud ERP that specifies the time required for each task together with its cost.
- Intense Customization of the System:
The cloud ERP system is flexible, and this is one of its advantages. However, many companies tend to over customize the system to replicate their old robes. Extreme customization complicates the upgrade process, adds the price of ownership and hinders efforts to roll out updates or new functionalities in the future.
Solution:
Go for extensive ladle configuration and stick to only standard module features, cloud ERP should be embraced as it is. Make the best use of the cloud, not to continue with backward thinking processes, but to reform the current processes.
By all means, understanding and addressing the needs of all stakeholders, giving excessive costs, and over-customization are common upgrade blunders that are better avoided to ensure a successful upgrade. With adequate preparation and implementation, there is creativity in the change hence enabling business competitive advantages for a long time.
Within the Indian subcontinent and more specifically in Mumbai, the SoftCore Solutions is among the topmost players offering cloud ERP development services. Clients are served in all industries and across all regions. Apart from native integration options of the NetSuite Cloud ERP, there are other additional custom modules designed for a unique business process. If it is preferable to you, a phone call or a meeting can be arranged. Come right in and experience the impressive cloud ERP solutions for free and see how they operate.